instructions to upload articles delivery information and articles deposit information in to DPMS through excel file.

Respected Sir (s) / Madam(s),

This is regarding instructions to upload articles delivery information and articles deposit information in to DPMS. 

Instructions may kindly be issued to follow the guidelines below:

1. Prepare the list in excel containing the articles delivered beat-wise (Article numbers only)

2. Prepare the list in excel containing the articles on hold beat-wise (returned by postmen to be kept in deposit for today – Article numbers only)

3. Those articles which are returned to sender may be handled manually today

4. Items as in (1) and (2) may be kept ready for upload CSI-SAP

Procedure for uploading the delivery data excel file in SAP:

Step-1:

a) Use t-code zmoexcelupload

b) Enter the mandatory selections like facility ID and Date of delivery (Actual date of delivery)

c) Upload the entire excel which was prepared on that date both delivered beat-wise and onhold – beatwise first

d) Those records for which data was available in dpms on that date will get updated and a summary will be displayed

Total number of articles in excel,

Total number dated and

Total number not updated

e) Total number not updated is due to non-availability of the article data in the DPMS

f) Through the hyperlink from the summary, copy of the list of articles not updated and then follow step-2

Step-2:

g) In DPMS, received a bag with the bag ID

h) Open the same bag ID ( legacy option)

i) Enter those articles copied as in (f) and treat those articles as received through this bag-ID

j) Then those articles would be available in DPMS

Step-3: 

k) Again repeat the exercise as in step-1 for both delivered and on-hold articles

l) This would update both the delivery information and on-hold information in DPMS

For any further queries and support, instructions may be issued to call DMCC Chennai.

Yours Sincerely,

(V M Sakthivelu)

Deputy Director CEPT

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How to print reprint cancel renumber or void cheques in SAP

Cheque management can be used through the following transaction codes :

Transaction    Description

FCH1 :    Get Vendor / Invoice details based on Check number
FCH2 :    Get Check details based on payment doc. Number.
FCH3 :    To Void Unused Checks.
FCH4 :    To Renumber Checks
FCH5 :    Input Manual Check number
FCHU :    To Create Reference for Check from Payment Doc.
FCH7 :     To Reprint Check
FCH8 :    To Cancel Payment
FCH9 :    To Void issued Checks
FCHI :    For Check Lot Creation
FCHT :    For Assignment to Payment
FCHN :     For Check Register

Invoice details from Check number – FCH1

Based on a given Check number, we can find through this session details of :

Bank and account number
Vendor or the Payee (Check recipient)
Check issuer ( user preparing the Check)
Details of the invoice
Journal entry of payment made.

Check details from payment doc. Number – FCH2

Based on a given payment document number, we can find through this session details of :

Check number, Bank name and account number
Vendor or the Payee (Check recipient)
Check issuer ( user preparing the Check)
Details of the invoice
Journal entry of payment made.

Void Unused Checks. – FCH3

This session is used to void unused Checks in the system. This can be used to prevent users from selecting the unused Check lots before payments.

Renumbering of the Checks – FCH4

This session can be used to re-number the already printed or damaged Checks and void the existing numbered Checks. In this session we can define a range of Checks to void and also define the starting new number for renumbering.

Manual Checks – FCH5

This session is used to assign Check number from the system to a manually issued Check. This will record the Check number for the payment document posted directly for a handwritten Check.

Create Reference for Check from Payment Doc – FCHU

This session is necessary for bank reconciliation process.

This is used, for copying the Check numbers to assignment, or reference field of the payment document.

This session copies check numbers into a selected field of the corresponding payment documents. For example, the check number can be copied into the “Assignment” field of the payment document thus enabling the check to be assigned to the payment document.

This check numbers indicated in this session will overwrite those check numbers already copied into the corresponding payment documents.

This report program outputs a log of payment documents into which the appropriate check numbers could be copied into the selected field.

This process, would require scheduling, to run at given frequent intervals.

Reprint Checks – FCH7

This session can be used to re-print a fresh Check by voiding the earlier Check (damaged at the time of printing). No accounting entry is passed only the Check number record is changed.
This session is used for auto generated Checks through F-58, FBZ5 & F110

Process: Cancel Payments – FCH8

This session can be used to cancel the payments made on any Check by providing the Check number. This reverses the payment entry and re-instates the vendor open line item.

Void Issued Checks – FCH9

This session is used to void already printed / used Checks.
Accounting document of payment is not reversed.
A new Check number has to be assigned using session FCH5

Check Lot creation – FCHI

Through this session we can create Check series numbers or Check Lots per house bank and house bank ID combination.

We can always maintain multiple Check lots, identified by a Check lot serial number

Source : sapebooks.com

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